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All about ›› Conference Management

Do the whole thing - Conference Management

 

What's included in Conference Management?

PDF Click here for list of services to keep handy on your desk!


Pre-conference production

  • Venue finding
  • Negotiating with suppliers and facilitating contracts /deposits
  • Timeline of important dates
  • Pre-event meetings
  • Create event logo/signage
  • Registrations services including secure on-line payments
  • Accommodation arrangements, such as rooming lists, block bookings
  • Booking and managing flights
  • Facilitating travel insurance
  • Facilitating bus and car transfers
  • Venue/supplier liaison such as hotels, audio visual suppliers, trainers
  • Budget management and financial reconciliation
  • Agenda and conference planning
  • Arrange signage
  • Book/ work with guest speaker, offsite dinner venues, team building companies
  
  • Facilitating partner programs
  • Recommend and work with trainers, production companies and any other specialist needs
  • Facilitating conference collateral – i.e. folders, welcome letters, departure letters, teasers, gifts
  • VIP upgrades - requested and actioned where possible
  • Procurement of gifts
  • Facilitating invitations – website, brochures and email
  • Facilitating name badges
  • Personalised email itineraries
  • Facilitating pre/post event travel and accommodation
  • Theme concepts
  • Co-ordinate photographers for still and DVD highlights
  • 24 hour contact number prior to event
  • Both event debrief and surveys
  • Management of easy online registrations and Conference Website including secure online payments if required


The AP Sales Achievers Escape

Conference production

 

On-site conference

On-site at the event

 

Post conference

 

Pricing and Service Guarantee

All quotes for full project management are based on a management fee structure and quotes are prepared on a case-by-case basis, dependent on:

 

We can do as little or as much of the tasks you need us to do!

Our Price Tag Guarantee

Unlike our competitors who may quote a percentage of your event costs, our fees are set on a per person basis.

This way you can budget the management fee based on your minimum or maximum attendees.

There will be no hidden or unexpected costs at the conclusion of your event.

We work with you to adhere to a strict budget and have a reputation for outstanding financial management of events.

Our service guarantee

Once you have confirmed your Conference or Event, you will receive:

 

Click here to enquire.